You’ve put a lot of effort into making sure all the I’s are dotted and the T’s are crossed in your estate planning documents and, naturally, you want to make sure you keep them in a place where they’ll be safe and secure. You also want your documents to be accessible to your executor or trustee in case they need them. So, where’s the best place?
Many people choose to keep their estate planning documents in a safe deposit box at the bank. While this will definitely keep your documents safe from theft and fire, they may not be as accessible as they need to be. If you’re the only one who has authority to use the box, then once you die or become disabled, your executor or trustee will need to go through the process of obtaining a court order before he or she can get into the box to access your estate planning documents. In addition, this process may also involve the bank requiring an inventory of the box’s contents before they turn it over to this executor or trustee. These scenarios apply even if he or she has access to the key. If you choose to keep your documents in a safety deposit box, it’s a good idea to allow someone – a spouse or your executor or trustee – to have joint access to that box. Planning ahead now protects your privacy as well as prevents a cumbersome process for your executor or trustee.
Aside from a safety deposit box, what are your options? Well, some people keep their estate planning documents in a fireproof safe in their home. Others choose to keep them with their other important paperwork in a locked file cabinet or on a specific shelf. If possible, you should try to protect your documents from theft, from fire, and also from flooding.
It’s especially important to remember that certain of your estate planning documents, such as your Will, are originals, and must be especially safeguarded. Also, as mentioned before, accessibility is a very important factor when it comes to your estate planning documents. While you may not want everyone in the family to know where they are, you at least want your executor and/or trustee to be able to locate them. If your estate planning documents can’t be found, then the law treats you as if you died without any estate plan at all, and all your hard work will have been for nothing.
As with any step in the Estate Planning process, the ease in which the plan is executed as well as the accuracy in carrying out your wishes relies on a solid Estate Plan, which certainly includes storing documents in a safe but accessible place. Whether you have questions regarding the best storage option for you or concerns about other facets of the Estate Planning process, our team has the knowledge and experience necessary to help you ensure your exact wishes are carried out. Call for an appointment today: (336) 404-9773.
The Law Offices Of Cheryl David is a member of the American Academy of Estate Planning Attorneys.